Program & Marketing Assistant

  • Full Time
  • Part Time
  • Casper, Wyoming
  • This position has been filled

Website United Way of Natrona County

United Way of Natrona County mobilizes the caring power of our community, giving everyone an opportunity to participate in the outcome.  Do you want to directly impact that outcome?  Join our collaborative team of individuals who share in the passion of addressing the communities’ greatest needs through advocacy, education & awareness, volunteerism and the encouragement of Workplace Campaigns and individual donations to help us support over 50 nonprofits in Natrona, Converse, and Campbell County.

As our newest team member, you’ll be responsible for general office administration, management of our public communication and social media in addition to assisting with the facilitation of several impactful community activities and programs including our Annual Community Grant.  As the Program & Marketing Assistant, you’ll have the opportunity to hone your experience, develop new skill sets, and the freedom to explore various aspects of nonprofit management along side our organizations Executive Director.  This position was created with growth in mind and a path that is open to direction based on the passion, skills and future goals of the individual holding it.

Administrative

The United Way office does not see a lot of foot traffic and no direct to public services are provided out of our facility.  General office administrative needs are light with a few monthly and annual needs.

  • Phone, Email, Calendars, Contacts & Meetings
  • Manage general office email & phone (light)
  • Manage Nonprofit Community Room requests & schedule
  • Prepare materials, procure food & supplies, and manage room set up and tear down for meetings
  • Maintain Staff, Partner Agency, Board and Committee Member meeting invitations & distribution lists in Outlook and Excel
  • Monitor and maintain all memberships, services, and subscriptions
  • Other:
    • Create polls using Doodle
    • Create sign ups using Sign Up Genius
    • Set up and run Zoom or Microsoft Virtual meetings applications
    • Occasional travel coordination
  • Budgets & Financial
  • Manage Credit Card expenditures & reports
  • Invoice & Receipt Tracking for Event and Program Expenditures

Marketing

  • Distribute communication materials including press releases, blog articles, content, newsletters etc.
  • Schedule social media updates and regularly monitor social media platforms, respond to mentions, comments and direct inquiries as well as promote events & activities
  • Create a Communications and Social Media Calendar and coordinate content and creative with Executive Director
  • Maintain an Event’s & Activities Calendar and coordinate a schedule and timeline for material design and printing deadlines
  •  Ensure regular posting and updates are made to organizations website

Event

UWNC hosts a number of events and activities throughout the year to include; Annual Kick off @ David Street Station, Platte Society Dinner, National Volunteer Month and Day of Caring

  • Participate in planning
  • Assist with marketing and promotion
  • Track and communicate with vendors, participants, and various stakeholders
  •  Prepare materials and order supplies
  • Coordinate set up & tear down

Community Engagement Committee

The United Way’s CEC  was created to mobilize community members through engagement and volunteer opportunities.  To LIVE UNITED…and have a bleeping blast doing it!  Historically this committee is made up of 20-30 somethings and participates in a number of community events that include; Art Walk, NicFest, Casper Pride, and more!!!

  • Serve as Staff Liaison for CEC
  • Attend monthly meetings
  •  Assist with expenditures and budget
  • Coordinate Social Media schedules
  • Coordinate marketing material needs with Executive Director

Programs

Community Grants

UWNC provides over half a million dollar in grants annually to local nonprofits serving Natrona, Campbell and Converse Counties. Our team of board and community members meet with grant partners quarterly in May, August & November, then meet in February to review applications and allocate available funds.

  • Assist the ED with the overall grant process to include:
  • Communicate grant availability
  • Coordinate financial reviews with volunteer CPA’s
  • Prepare packets and materials for committee member’s review
  • Assist with meeting prep, record meeting notes and track & calculate application scores
  • Prepare contracts and communicate results with recipients

VITA- Volunteer Income Tax Assistance

Program runs annually January- April with prep beginning in early December.

  • Manage volunteers
  • Coordinate marketing material needs with ED
  • Site Selection
  • Site set up & tear down
  • Monitor and purchase supplies
  • Maintain budget and report on expenditures

EFSP- Emergency Food and Shelter Program

Program runs sporadically but at least once a year.  The process of each annual phase spans over several years (overlapping) but the needs are typically once a quarter or less.

  • Monitor communications from national board and communicate to local board
  • Track each grant recipient through the process and prompt needs from each as they arise
  • Prepare materials for meetings
  • Complete required reporting for each phase

Early Childhood Alliance

  • Represent UWNC at monthly meetings
  • Participate as UWNC rep in the planning and coordination of the annual ECA event
  • Coordinate needs for Ready League in partnership with members of the ECA

Other

All members of the UWNC staff support the LIVE UNITED Brand through their daily work as well as by the example of living it both on and off the clock.

Skills and Experience

  • A minimum of 3 years’ experience in administrative or office management, project or program management and/or marketing related roles
  • Nonprofit experience a plus
  • Excellent communication and writing skills
  • Proficient in Microsoft Office; Outlook, Word, Excel and PowerPoint
  • Adobe Suite experience a plus
  • WordPress experience a plus
  • Knowledgeable about social media platforms
  • Organized and able to prioritize work and tasks
  • Excellent time management skills
  • Experience supporting and communicating with executive level partners and business owners

Benefits PART TIME

  • Competitive pay based upon experience
  • Opportunity for growth
  • Flexible work hours
  • Learning and development opportunities

Benefits FULL TIME

  • Competitive pay based upon experience
  • Opportunity for growth
  • Learning and development opportunities
  • PTO 0-3 yrs = 17 days
  • Holiday- 11 days/year + 2 Floating holidays
  • Health Insurance- Employee 20%, Employer 80%
  • Dental Insurance- Employee cost $0
  • Life Insurance- Employee cost $5/mo
  • Vision Insurance- Employee cost $20/mo